University of the Incarnate Word

Degree Audit (Worksheets) Functionality 

The last date and time that the audit was refreshed can be found in the upper left on top of the first block. In the first block, you will find the student’s Student ID number and name. The Degree drop-down box is where you can toggle between degrees and certificates if the student is working on more than one degree and/or certificate. The student’s level, classification, major, minor (if any), program, concentration (if any), and college are found in the upper block as well. Additionally, Academic Standing as well as any Holds the student may have are also found in this block. 

Degree Audit Legend 

The Degree Works symbol legend can be found at the end of the degree audit. So, while this is presented out of order compared to the flow of the audit, it’s important to understand the symbols used before going into the degree audit requirements. 

•    Complete (green circle with a checkmark)-requirement is met.

•    Not complete (open red circle)-requirement is not met

•    Complete except for classes in-progress (half-filled blue circle)-requirement being met with current, future, or incomplete classes

•    Nearly complete-see advisor (yellow circle with exclamation mark)-requirement that is not satisfied but there are no specific classes assigned to address it such as a GPA issue.

•    Prerequisite (blue clipboard with a check mark) – there is a prerequisite for the course listed

•    Any course number (@)-wildcard to represent any missing applicable number. For example, COMM @ means any COMM course while ACCT 3@ means any 3000 level ACCT course

•    Repeated class (R)-Found in the Audited, Failed, Dropped, Repeated sections on classes that have been excluded due to be repeated.

Degree Audit Block Structure and Type

There are several types of blocks. Each block will display the catalog year it is operating from just below the block title. The completion status of the block is displayed to the right of the block title as incomplete (red text), in-progress (blue text), or complete (green text). 

•    Degree Block-This is the requirement that monitors everything needed to complete the degree. This includes all other blocks.

•    University Success Block – This monitors the completion of the University Success course as well as containing information on who is required to take this course.

•    Core Requirements Block – This is found on undergraduate audits only. This block shows the state core as well as any other core requirements specific to the student’s degree

•    Major, Minor and Concentration Blocks – monitor courses that are specific to the discipline

•    Electives Block – lists all courses that are counted as electives for the student’s major

•    In Progress Block – lists courses student is register in for the current semester

•    Insufficient  Block – these are courses that cannot count toward the degree due to not being completed (withdrawn from) or the minimum grade was not achieved

•    Notes Block – any notes that have been entered by Advisors will be viewable here

•    Honors Block – contains the requirements for those participating in the University Honors program

•    Over the Limit Block – contains courses that do not fit into the degree plan

Degree Audit CourseLink 

If you click on a hyperlinked course anywhere in the degree audit, it will bring up a block of information that shows the course prerequisite (if applicable), catalog description, and course information including the possible and suggested semesters that the courses are scheduled to be offered.

Degree Audit Transfer Equivalency Information 

If you have transfer work, you can see how those courses applied to your degree audit. Each transfer course will show the originating institution, course title and course number below the UIW equivalency as shown in the screen shot below. You will also see a "T" in front of the actual grade, which represents the word "Transfer" and the letter grade you received at the sending institution. 

Degree Audit Exceptions 

Departments sometimes will substitute or waive a course requirement. Department heads and authorized designees may enter exceptions through the exceptions tab for their department’s majors, minors, and certificates only. They are not authorized to make exceptions to University degree requirements and/or general education. Those types of changes must be authorized by the corresponding authority or committee. 

Exceptions show in two places on the audit. The first is near the applicable course location. Included is who entered the exception, the date, and a description of the action taken. The second is an exception section at the bottom of the audit. This includes whether the exception is “enforced” or working. The primary reason one would not be enforced is that the student changed catalogs and/or programs and therefore the exception was broken. Each exception ties to a specific block, which is like an address based on the program and catalog identification of the block. 

Section 2: What-If Degree Audit 

A “what-if” degree audit allows the user to see what their degree audit would look like if they were to change programs or catalogs prior to formally requesting the change.  

Between the first and second block (below the ID block and above the format/degree progress block), there is an area where you can select the type of degree audit you want. Click on “What-If” 

Next, select the Campus, Level, Degree and Major you wish to use if the what-if audit. 

There is also the ability to add courses to the audit that you are thinking about taking in the future to see where they would fit. You can do this in the “Future Classes” section. You add the subject and number, and then click “Add.” There are checkboxes that are checked by default to indicate whether you wish to include in-progress (current semester) classes and pre-registered (future semester) classes. When finished, click the “Process” button to review the what-if degree audit. 

Future Classes (previously known as Look Ahead) 

The Future function allows students to select a course they would like to take and see where it might be applied on the degree audit or toward current degree enrollment. When utilizing this feature, you must ensure that "Use Current Curriculum" is selected when trying to determine where certain courses may populate on your degree evaluation. After adding the appropriate course subject and number, make sure to select "Process" to determine where the course will apply. 

Printing your Degree Evaluation 

If a student would like to print their degree evaluation for further review, they may do so at any time by selecting the "Print" icon in the upper right hand corner of the degree evaluation. When printing a degree evaluation, the preferred internet browser is Google Chrome.