How to accept your employment letter through Adobe Sign
UIW distributes faculty and administrator contracts and employment letters each year in March after the Board of Trustees approves the upcoming fiscal year budget. This year we are using a new digital-only strategy that will help make this process more efficient by delivering each employee's respective document in an electronic format. Please, use the walkthrough below to accept your employee agreement.
Accepting the agreement
Step 1
Wait to receive an email to your UIW email address with your Employment acceptance letter. The email address this letter will come from will be <adobesign@adobesign.com> but will have the sender name of 'UIW Budget Office'.
You can access your UIW email by logging into Cardinal Apps with your email and password, then selecting the 'Outlook' icon (Shown below).
Step 2
Open the email, and click on 'Review and accept'
Step 3
Review the document that contains your employee letter. When you're ready to accept, click the Start button in the bottom left area of the page.
Step 4
Next, click 'Accept' to formally accept the employee letter.
You may read through the Consumer Disclosure if you need to.
Finished! You can download a copy of your employee letter by using the 'download a copy' prompt on the acceptance page (seen below).
Soon after accepting, you'll receive an email from 'ICUT - University of the Incarnate Word' stating that you accepted the agreement and there is nothing else required.
FAQ
Who can help me if I have technical issues?
If users have technical issues with their email or Adobe Sign they should contact the UIW help desk at 210-829-2721 or via email at helpdesk@uiwtx.edu.
Does this include faculty rank and tenure letters?
No. Faculty rank and tenure letters have been distributed through a separate process, and affected individuals should have them before their faculty contract
Is there a time limit, and will I get reminders if I forget?
All employees should carefully review at their pace and sign or acknowledge when they are ready. Faculty contracts have up to 30 days for signature. The system will generate weekly reminders until the document is signed/acknowledged.
What if the information contained within the letter is incorrect?
Employees should immediately notify their supervisor if they notice a discrepancy in the information contained within the contract/letter.
Supervisors should confirm the issue and then:
- for offices in Academic Affairs, contact Michelle Rodriguez
- for all other offices, contact your respective VP or AVP office.