[INTERNAL ONLY] - CTL Localist guide
Step 1
Head to Localist: https://events.uiw.edu/
Step 2
Log in with your UIW email and password given. In the future, this will automatically log you in via Cardinal Apps, but for now it needs to be done manually.
Step 3
Click on your profile icon in the upper right, then click Administration.
Step 4
Click on '+Add Event' to create an event
Step 5
For CTL events, here are descriptions of the needed fields...
-
Event Details
- Name
- Description
- Status
- Leave at 'Live' for normal sessions.
-
Schedule
- Start Date
- Start Time
- End Time
- Repeating (If Applicable)
- Click 'Add Above to Schedule' to add a single instance of the event.
-
IF IT REPEATS: Repeat 'Start Date - Add Above to Schedule' steps
-
Location
- Experience
- Choose In-Person if the event is IN PERSON
- Enter the Building & Room name in the 'Event Place' field.
- Choose Virtual if it is a virtual event (Zoom or Teams)
- Leave all fields blank
- Remember, the meeting link would've been entered in the description above.
- Choose Hybrid if it's offered through both.
- Enter the Building & Room name in the 'Event Place' field.
-
Photo
- Please contact Jon to provide a photo for the event after the event is created.
-
Classifications
- Event Type
- CTL sessions should always have 'CTL' as their first type.
- Add other types depending on the session. E.G. - If a session is a training and it's virtual, choose the '
- Speakers
- Enter names of speakers/presenters in the event. If a speaker is not present, complete the event and contact Jon to create speaker profile.
- Group
- Choose Office of Teaching, Learning, and Technology
- Departments
- Choose Center for Teaching and Learning
- Additional Details
- Keywords
- These aren't displayed, but are words you can think of that people would search for to find the event. Typically key words/items in the title of session or description
- Press enter after each one
- Tags
- Used to group similar events, not too relevant atm.
- Hashtag
- Event website
- Vanity URL
- Owner
- Leave to event creator's email.
- Event Insights
- Use these options to send a follow up email to attendees. Only works with registration, so will not work if people join from Zoom meeting in description.
- User Engagement
- Turn OFF User Activity option
- Leave User Interest ON
Step 6
Click SAVE CHANGES when finished, and the event will be created and live! If you didn't put a photo or enter any speakers, contact Jon with the name of the event and speakers you need added. Once a speaker is added to the system, you can add them to all future events, if needed.