Captions in Microsoft Stream

MS Stream makes it simple to manage closed captions for videos saved in OneDrive. This guide covers the caption option for viewers, accessing Video settings, and the transcript controls available to ensure your videos are accessible.

Captions Option for Viewers

When you save a video to OneDrive or SharePoint, the audio in your video file is automatically generated into a transcript. That transcript gives viewers the CC button in the video player. It's important to know how to manage that transcript to ensure accurate captions. Video captions help viewers who:

Are unable to hear due to disability, trauma, or malfunctioning assistive devices.
Do not have headphones or earbuds and can't turn sound on in their current location.
Find it easier to focus or comprehend the video content by reading along.

Access Video Settings

The video player for all videos saved in OneDrive or SharePoint offers a control panel with feature options. You can generate, manage, and edit transcripts in the Video settings.

Confirm Transcript Generates

Open the Transcript and captions option.
Ensure captions are generated for the language spoken in the video - you'll see an On switch next to the video language.

Manage a Transcript

In the Transcript and captions tab, you can click the three dots to download your video transcript, replace the current transcript, or delete it.

Edit a Transcript

Review your transcript for accuracy to have quality captions in your videos. Automatic generation is convenient, but can make mistakes including getting phrases, acronyms, terminology, spelling, and grammar wrong,

Click the Transcript button on your video page after generation is complete.
Hover over a block of text and click Edit.
Make your changes and click Done.