[Veterans Office] How to Connect a Scheduled Livestream to a Zoom Meeting
Introduction
This guide is intended for the Office of Military and Veteran Affairs for their annual Veterans Day ceremony. The goal of this guide is to walk you through connecting a scheduled YouTube livestream with a Zoom meeting/webinar.
Schedule the YouTube Livestream
First, your YouTube Live Stream will need to be setup. You'll need an active Google account. Please note, if you've never hosted a live stream or uploaded anything on your Google account, you'll need to verify your account to get approved for uploads. This normally takes about 24-48 hours and is done by Google. Learn more about verifying your Google account here.
Step 1
Navigate to YouTube and Sign in with a Gmail account, found in the upper right of the page.
Step 2
Once signed in, click on the icon in the upper right of YouTube's home page and open up 'YouTube Studio'.
Step 3
In the upper right, click the CREATE button () and select 'Go live' ()
Step 4
Click on 'SCHEDULE LIVE STREAM' button.
Step 5
Schedule the live stream through each menu accordingly. Your choices here are the settings you'd like to either enable or restrict on the YouTube side of your Live Stream. To learn more about scheduling a live stream, check out this guide.
Once you're finished and hae completed each section, click 'Done' button to save your Live Stream.
Step 6
You'll now be on the Live Stream's configuration page. We'll need to keep this page open to copy some information to our Zoom meeting. First, however, click on 'Enable Auto-start' and choose 'Enable'.
Schedule the Zoom meeting/webinar
Now that the YouTube Live Stream has been setup and configured, we can create the Zoom meeting and enter our Stream information seamlessly.
Step 1a
Schedule your Zoom meeting or Webinar. For assistance, use the following resources:
- Learn how to schedule a Zoom meeting
-
Learn how to schedule a Zoom webinar
- Learn more about the differences between webinars and meetings in Zoom.
To schedule Webinars, you'll need to request a Webinar license via the Help Desk
Step 2a
Once your meeting/webinar is scheduled, you can open the meeting through the Zoom Web Portal and enter the live streaming information for your meeting.
For Meetings, you can find the option towards the top area next to 'Survey' (pictured below).
For Webinars, you can find the option towards the bottom area under the 'More' menu (pictured below).
Step 3a
Click on the 'Configure Custom Streaming Service' option
Step 4a
Make sure your YouTube Live Stream page is open, because you'll need to copy/paste some information into the Custom Streaming Service window.
- Copy the 'Stream key (paste in encoder)' value on YouTube -> into the 'Stream Key' field in Zoom
- Copy the 'Stream URL' value on YouTube -> into the 'Stream URL' field in Zoom
Next, within the same YouTube window, click on the Share button () in the upper right of the page.
- Copy the 'Video link' from the Sharing menu on YouTube -> paste it into the 'Live streaming page URL' field in Zoom.
Step 5a
Once all three fields are filled in, click 'Save'.
Start your Zoom Meeting
First, your YouTube Live Stream will need to be setup. You'll need an active Google account. Please note, if you've never hosted a live stream or uploaded
Step 1b
Launch the Zoom meeting you configured with the Stream credentials in step 4a of this guide.
Click on the 'More' menu and then click on 'Live on Custom Live Streaming service'.
This will open up a login window. You may be asked to login with the Google account used to schedule the livestream and, as long as 'auto-start' was configured in step 6, your stream will start! If not, you can continue with the Zoom meeting but must login to YouTube Studio to manually start the live stream.