Extend or Cancel the Expiration Date of a Meeting Recording in Microsoft Teams
Microsoft Teams automatically deletes meeting recordings stored in OneDrive or SharePoint after the default expiration time of 60 days. However, there may be instances where you want to ensure that a recording is preserved for future reference without any expiration date. By modifying or extending the expiration date, you can guarantee that your recordings are accessible for as long as necessary. To alter or eliminate the expiration date for a Microsoft Teams recording:
- Open the Microsoft Teams app.
- Click on Calendar
- Locate and open the meeting on your calendar.
- Select the Recording prompt. Or, select the Recap tab.
- Select Open in Stream.
- Select the Expires in XX days prompt under the video player.
- Choose your desired expiration option.
Need more detail?
Delve into the in-depth walkthrough below, complete with images and various notes for every step.
In-Depth Walkthrough
Step 1: Open the Meeting in the Teams App
Launch the MS Teams app. 1. Open the calendar tab. 2. Find the meeting on your calendar and double-click to view the meeting details.
Note: Only meeting organizers, co-organizers, or directly invited attendees will be able to open the meeting information window in the Teams app.
Step 2: Open the Recording
In the meeting information window, if your meeting was recorded, you can open the recording by clicking on the Recording box above the meeting details. Alternatively, you can also click on the Recap tab next to the meeting title.
Step 3: Open in Stream
We cannot change or extend the recording expiration date from within the MS Teams app, so within the recording window, select the Open in Stream option.
Step 4: Change the Expiration Date
To change the expiration date of the recording in Stream:
- Select the "Expires in XX days" text to reveal a drop-down menu with different expiration options.
- Select the expiration option that best fits your needs.
Note: For MS Teams meetings, the expiration date means that the recording will be deleted after that period. However, the meeting recorder can still retrieve it from the respective online recycle bin for up to 60 days after the expiration date.
If you attempted to adjust the expiration date and received the following notice: "This video will be deleted. To change this, contact the file owner, or if you have access, use Edit mode." - You may not be the video owner or have editing access. Contact the meeting organizer or try the following:
- Select the Edit button in the upper right of the page and try again...
- If there is no Edit button, you will need to contact the owner of the video. The owner will be displayed to the right of the view count below the video.
FAQ
My meeting recording expired and it was deleted... Can I recover it?
Yes, if it was deleted within 30 days of the recovery attempt. When an MS Teams meeting recording expires, it goes to the recycle bin of the OneDrive or SharePoint site it was stored in. Contact the UIW Help Desk to learn how to retrieve files from online recycle bins.
Are there other ways to find the meeting recording?
Organizers, co-organizers, and invited attendees can access the meeting recording through different menus. Attendees who joined the meeting but were not invited will need to have the recording shared with them. If you were one of the aforementioned parties, you can also locate the recording through these channels:
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Method 2: If you are the meeting scheduler, you can locate the recording through OneDrive: Log in to Cardinal Apps > OneDrive > My Files > Recordings.
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Method 3: Everyone involved in the meeting can access the recording through the Chat menu.
- Open the MS Teams app.
- Click on Chat
- Locate the meeting chat.
- Select the "Recap" prompt within the recording tile in the chat log.
- Select the Open in Stream option.
- Select the Expires in XX days prompt under the video player.
- Choose your desired expiration option.
Can I adjust the default 60-day expiration limit on videos?
No. The default expiration time limit is set by the IT department at UIW.
