Extend or Cancel the Expiration Date of a Microsoft Teams Recording
MS Teams automatically deletes meeting recordings stored in OneDrive or SharePoint after the default expiration time, 60 days. There are times you may want to make sure that a recording is preserved for future reference without any expiration date. By changing the expiration date, you can ensure that your recordings are available for as long as you need them. To change or remove the expiration date for a MS Teams recording:
- Open MS Teams.
- Click on Chat
- Locate the meeting chat.
- Select the "here" prompt under the recording.
- Select the Expires in XX days prompt under the video player.
- Choose your desired expiration option.
Need more detail?
Delve into the in-depth walkthrough below, complete with images and various notes for every step.
In-Depth Walkthrough
Step 1
After launching MS Teams, locate the meeting recording within the MS Teams meeting chat area.
Even if your meeting options were set to have an In-meeting only chat, all participants can find the meeting chat after the meeting to access the recording.
Step 2
All participants will see a yellow band of instructions located right below the video recording. The instructions in that band will say "This recording is set to expire. View or change the expiration date here." Click on the underlined "here" in that text.
Meeting participants may still see this band, but they will not be able to edit or download the meeting recording unless given permission.
Step 3
To change the recording's expiration date, 1) click on the "Expires in XX days" text and a drop down menu will appear showing you different expiration options and 2) Choose the option that best suits your need.
You may not be the video owner or have editing access if you attempted to adjust the expiration date and received the following notice: "This video will be deleted... To change this, contact the file owner, or if you have access, use Edit mode."
Try the following:
- Click on the Edit button in the upper right of the page
- If there is no Edit button, you will need to contact the owner of the video. The owner will be displayed to the right of the view count below the video.
FAQ
My meeting recording expired and it was deleted... Can I recover it?
Yes. When a meeting recording expires, it goes to the recycle bin of the OneDrive or SharePoint site it was stored in. Contact the UIW Help Desk to learn how to retrieve files from online recycle bins.
I cannot find the chat associated with the meeting. How else can I find the recording?
The persistent chat serves as a convenient place to view recordings, chat logs, attendance reports, and more for a meeting. If you cannot access the chat or have lost access to it, you can access the recording differently based on your role in the meeting:
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Meeting organizer: Cardinal Apps > OneDrive > My Files > Recordings.
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Co-organizer or invitee: MS Teams > Calendar > Select the meeting > Recording
Can I adjust the default 60 day expiration limit on videos?
No. This default expiration time limit is set by IT at UIW. Please, contact the UIW Help Desk to voice concerns about this expiration limit.