Attendance Reports in Microsoft Teams
Gain insight into your meeting participation with attendance reports. As a meeting organizer at UIW, attendance reports are enabled by default on all scheduled meetings hosted in MS Teams, no additional action is needed. Attendance reporting empowers you to effortlessly view and download crucial attendance details both during and after your meeting, including participant names, duration of their attendance, and the frequency of participant unmutes.
Only meeting organizers can download attendance reports. This option is not available to other attendees.
- Track student attendance in online classes or gatherings.
- Identify participants who unmute their microphones the least.
- View missing attendees to provide follow-up information.
- Track attendance patterns to identify at-risk students.
As a meeting organizer, there are two ways to get a meeting's attendance report.
- During a meeting.
- After a meeting.
Only meeting organizers can download attendance reports. This option is not available to other attendees.
Option 1: During a Meeting
During a meeting, if you are the meeting organizer, you can download the attendance report from the people menu. This may be useful to capture meeting attendance at a specific time or point in the meeting.
- Click on the People icon.
- Next to Participants, click on the three dots for more options.
- Choose Download attendance list.
Your report is a .CSV file named 'Meeting AttendanceList,' and can be opened with Microsoft Excel. Access the downloaded file on your computer by navigating to your Downloads location.
Option 2: After a Meeting
After your meeting, if you are the meeting organizer, you can either view and download the attendance report in the Meeting Chat, or in the Meeting Invite.
Access in the Meeting Chat
- Go to the Chat menu in MS Teams.
- Locate the meeting chat that shares the meeting title. A tab labeled Attendance report will appear in the chat area.
- Click the Download prompt within.
Access in the Meeting Invite
If you are the meeting organizer, the attendance report will also be directly available from the meeting invite.
- Go to the Calendar menu in MS Teams.
- Find and click on the meeting.
- Select the Attendance tab or button.
- Click the Download prompt within.
FAQ
How can I learn more about attendance reports?