Attendance Reports in Microsoft Teams
Gain insight into your meeting participation with attendance reports. As a meeting organizer at UIW, attendance reports are enabled by default on all scheduled meetings in MS Teams, no additional action is needed. Attendance reporting empowers you to effortlessly view and download crucial attendance details both during and after your meeting. Organizers can view attendance reports either during a meeting or after a meeting to:
- Track student attendance in online classes or gatherings.
- Identify participants who unmute their microphones the least.
- View missing attendees to provide follow-up information.
- Track attendance patterns to identify at-risk students.
Only meeting organizers and co-organizers can download attendance reports, the download option is not available to participants. Co-organizers can only view and download reports for meetings that were scheduled in Teams, not Outlook.
Method 1: During a Meeting
Downloading an attendance report during the meeting provides a simple .csv file with attendee names, actions like joined or left, and timestamps for those actions. Organizers must use this method if the Teams meeting was created via the:
- Meet Now button; or
- Using the Teams Meetings app within the Canvas RCE
As the meeting organizer, you can download the attendance report from the people menu. This may be useful to capture meeting attendance at a specific time or point in the meeting.
- Select the People icon
- Next to Participants, select the three dots for more options
- Choose Download Attendance List
Your report is a .CSV file named 'meetingAttendanceList.csv' and can be opened with Microsoft Excel. Access the downloaded file on your computer by navigating to your Downloads location.
Method 2: After a Meeting
After a meeting, as either the meeting organizer or co-organizer, you can view and download the attendance report in the Meeting Chat or through the Meeting Invite on the Teams Calendar. This method can only be used if the meeting was scheduled:
Access Attendance in the Meeting Chat
- Go to the Chat menu in MS Teams
- Locate the meeting chat that shares the meeting title. A tab labeled "Attendance" will appear in the chat area
- Select Download
Access Attendance in the Meeting Invite
The attendance report will also be directly available from the meeting invite if you are the meeting organizer or co-organizer.
- Go to the Calendar menu in MS Teams
- Find and open the meeting
- Select the Attendance tab or button
- Select Download
Teams Attendance Reports FAQ
How can I learn more about attendance reports?
