Attendance Reports in Microsoft Teams
Gain insight into your meeting participation with attendance reports. As a meeting organizer at UIW, attendance reports are enabled by default on all scheduled meetings in MS Teams, no additional action is needed. Attendance reporting empowers you to effortlessly view and download crucial attendance details both during and after your meeting. Only meeting organizers can download attendance reports. This option is not available to other attendees. With attendance reports, you can:
- Track student attendance in online classes or gatherings.
- Identify participants who unmute their microphones the least.
- View missing attendees to provide follow-up information.
- Track attendance patterns to identify at-risk students.
As a meeting organizer, there are two methods to get a meeting attendance report.
- During a meeting
- After a meeting
Only meeting organizers can download attendance reports. This option is not available to other attendees.
Method 1: During a Meeting
Downloading an attendance report during the meeting provides a simple .csv file with attendee names, actions like joined or left, and timestamps for those actions. You must use this method if you created a Teams meeting via the:
- Meet Now button
- Microsoft Teams Meetings app within the Canvas editor
If you are the meeting organizer, you can download the attendance report from the people menu. This may be useful to capture meeting attendance at a specific time or point in the meeting.
- Select the People icon
- Next to Participants, select the three dots for more options
- Choose Download Attendance List
Your report is a .CSV file named 'meetingAttendanceList.csv' and can be opened with Microsoft Excel. Access the downloaded file on your computer by navigating to your Downloads location.
Method 2: After a Meeting
After your meeting, if you are a meeting organizer or co-organizer, you can view and download the attendance report in the Meeting Chat or through the Meeting Invite on your Calendar through the Teams app. This method can only be used if the meeting was scheduled:
Access Attendance in the Meeting Chat
- Go to the Chat menu in MS Teams
- Locate the meeting chat that shares the meeting title. A tab labeled "Attendance" will appear in the chat area
- Select Download
Access Attendance in the Meeting Invite
The attendance report will also be directly available from the meeting invite if you are the meeting organizer or co-organizer.
- Go to the Calendar menu in MS Teams
- Find and open the meeting
- Select the Attendance tab or button
- Select Download
FAQ
How can I learn more about attendance reports?
