Present and Collaborate with Microsoft Teams Whiteboard

Transform your presentation or meeting collaboration into more powerful conversations by using the MS Whiteboard.

To share a whiteboard, click the Share button within the meeting’s menu.
Choose MS Whiteboard.
You will be prompted to choose either Present Whiteboard (Only you can edit) or Collaborate on Whiteboard (everyone can edit).
Once MS Whiteboard opens, choose from a Template or Start with a blank canvas.
To share multiple whiteboards, navigate the Home gallery and select New Whiteboard.
Click Stop Sharing to conclude the presentation and return to the meeting.

Need more detail?

Delve into the in-depth walkthrough below, complete with images and various notes for every step.

In-Depth Walkthrough

Get Started

To begin sharing your whiteboard during your MS Teams meeting, 1) click the Share button and 2) choose Microsoft Whiteboard.

Choose to Present or Collaborate

When sharing an MS Whiteboard, choose either Present Whiteboard (you control edits) or Collaborate on Whiteboard (everyone can edit).

Select a Format

After opening the MS Whiteboard, you can choose from various templates: 1) Templates, 2) Search for a template, or 3) Start with a blank canvas for freeform ideas.

Whiteboard Interface

Once the MS Whiteboard opens on your screen, take control with these easy-to-use features 1) Whiteboard gallery, 2) Content creation toolbar, 3) View menu, 4)Timer, and 5) Settings.

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Whiteboard gallery: provides access to existing or new MS whiteboards.
Content creation toolbar: provides essential tools for adding text, shapes, images, documents, and multimedia.
View menu: provides zoom and fit-to-screen functionality.
Timer: defaults to 5 minutes, but you can adjust it as needed.
Share: allows sharing a whiteboard via a link or by name, group or e-mail invitation.
Settings: allows you to share, export, personalize backgrounds and more.

Switch Gears

To open a new whiteboard or share an existing one during your meeting, navigate to the Whiteboard gallery and select "a new or an existing whiteboard."

Stop Sharing

Are you all done with presenting your whiteboard? Click the Stop Sharing button (upward arrow with X) to wrap up your presentation and return to the main meeting.

FAQ

Can I change the editing permissions of participants on a shared MS Whiteboard?

Yes. To change the settings, go to the Settings menu and toggle ON the option Other participants can edit.

Can participants create a new MS Whiteboard?

No. Only meeting co-organizers can create new MS Whiteboards.

Can I export my work from an MS Whiteboard?

Yes. Go to the whiteboard's Settings menu and select Quick Export to download an image or Full Export for data analysis.

Can I see who's moving their mouse on the MS Whiteboard?

Yes. By default, collaborative cursors are enabled, displaying the names of each participant next to their cursors. To turn them on or off, go to the Settings menu and toggle ON the option Collaborative cursors.