Annotate a Shared Screen in Microsoft Teams
The ability to annotate on shared screens is a useful collaborative tool in your MS Teams meeting. Annotation uses the same toolset as the MS Whiteboard.
- Ensure you are using New Teams.
- Select the Settings and More menu.
- Slide the New Teams toggle to On.
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Start or join your meeting.
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Share your full screen. Participants or Hosts may share their screen and start annotation.
- Select Annotate from the Meeting Controls panel that appears at the top of your screen.
- Choose who can use the Annotation tool.
- Click the Annotate icon again to turn off.
Need more detail?
Delve into the in-depth walkthrough below, complete with images and various notes for every step.
In-Depth Walkthrough
Step 1
Ensure that you are using New Teams.
- Select the Settings and More menu next to your profile picture at the top of your MS Teams window.
- Slide the New Teams toggle to On.
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Step 2
Start or join your meeting.
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Step 3
Share your full screen. Participants or Hosts may share their screen and start annotation.
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Step 4
Select Annotate from the Meeting Controls panel that appears at the top of your screen.
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You may have to mouse over the You're sharing your screen notice to find the Controls panel.
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Choose who will be able to use the Annotation tool by selecting that yourself alone can annotate, or everyone can annotate.
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Step 5
The annotation toolset control menu will open.
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The settings cog in the toolset menu will allow you to alter your choices.
The Tools cog also has other collaborative selections including Collaborative Cursors and Enhance inked shapes.
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Step 6
Select an annotation tool and begin marking on your screen. It's recommended to practice each tool before using in a meeting. Be aware, you're unable to navigate on your shared screen while annotation is turned on.
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Step 7
Click the Annotate icon again to turn off. Stop Sharing when ready.
FAQ
Can I save meeting annotations?
In order to save your annotations, you must take a screenshot or use the Print Screen function on your keyboard.
I have a Mac, why is my annotation screen black?
At present, a glitch exists with certain MacBook's, which prevents screen sharing with annotation selected. No solution has been suggested.
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