Using the Microsoft Teams Meetings App with Canvas
Microsoft Teams meetings is a Canvas app that helps educators and students easily schedule and join MS Teams meetings from within their course. Without leaving Canvas, course participants can:
- View past and upcoming course meetings.
- Schedule individual, group, or class-wide meetings for the course.
- Manage settings and options for their scheduled course meetings.
- Join MS Teams meetings related to the course all from within Canvas.
Follow the steps in this guide to learn how to incorporate MS Teams meetings in Canvas:
- If you are an instructor, before you begin: Sync your Canvas course with Microsoft.
- Open your Canvas course.
- Select Microsoft Teams meetings from the Navigation menu.
- Select + New meeting.
- Fill in your meeting details.
- Make sure to invite attendees so they can view and join the meeting. Instructors can use the Add entire class option to conveniently add all course participants.
- Select Save.
Need more detail?
Delve into the in-depth walkthrough below, complete with images and various notes for every step.
In-Depth Walkthrough
Instructors - Before you begin, as an instructor, make sure you've synced your Canvas course with Microsoft. This process should take around a minute and is pivotal to maximizing the Microsoft Teams meetings integration in Canvas.
Step 1
Within the Canvas course, 1) select Microsoft Teams meetings from Course Navigation. You may be asked to sign in with your Microsoft account. If you see this screen, 2) Click Sign in and you will then be redirected to the Cardinal Apps login.
Step 2
To schedule a new MS Teams meeting in Canvas, select + New Meeting.
Note: The Microsoft Teams meetings menu will not display any MS Teams Meetings scheduled outside of Canvas. It only displays meetings scheduled from within Canvas using the proceeding steps. So, your menu may be blank at first.
Step 3
In the New meeting window complete the details of your course meeting.
- Give your meeting a name.
- Select meeting attendees. These individuals will receive an invite and will see the meeting in their Microsoft Teams meetings area.
- Instructors can use the 'Add entire class' option to conveniently add all course participants to the invite. To use this feature, make sure the course is synced with Microsoft.
- Assign a date, time, and length to your meeting.
- If your meeting repeats, change to the appropriate occurrence.
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Optional: Add your meeting to an existing channel in MS Teams (not recommended)
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Optional: Add a location to your meeting. By default, your meeting will be virtual and will create a link so this can be left blank.
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Optional: Add details for the meeting, such as the purpose, review items, or things participants should consider before joining.
Step 4
Select Save when you're ready to save and create your meeting. Your meeting will now appear for yourself and all invited course participants within the Microsoft Teams meetings tab in Canvas.
FAQ
What will course participants see when they open the Microsoft Teams meetings tab?
When course participants, including instructors and students, open the Microsoft Teams meetings tab they'll see a list of all the MS Teams meetings scheduled in Canvas that they have been invited to. Course participants will not see any meetings that they were not added as attendees to. Due to this, it's recommended instructors leverage the Add entire class function when scheduling a course-wide meeting. Of course, if you wish to schedule a meeting for a single participant or a group, only those participants will see the meeting option.
Course participants are reporting they cannot see the meeting from within their tab... why is that?
Ensure the course participants facing issues were added as attendees and invited to the meeting. Only individuals invited to a scheduled meeting in Canvas will see the meeting on their menu. If you've already scheduled a meeting, you can retroactively invite participants:
- Open the Microsoft Teams meeting menu.
- Select Edit next to the meeting you'd like to adjust.
- Use the Add entire class option next to Add required attendees to conveniently add all course participants.
- If prompted, select continue to replace attendees.
- Select Send Update.
How can course participants view recordings from these meetings?
Unfortunately, there's no way for participants to access recordings from the Microsoft Teams meeting navigation menu in Canvas. Course recordings can be accessed via two methods.
- The instructor can share the recording link in their Canvas course.
- Course participants can access the recording via the MS Teams application on mobile, desktop, or browser.
- Open the MS Teams app.
- Open the Chat tab.
- Locate the Meeting in the Recent menu and the recording in the chat log.
Can participants share a course recording with people outside of the course?
No. When participants open and view the recording they'll only have the option to share with 'Only people with existing access'. This means the link will only work for other course participants who were invited to the meeting.