Microsoft Teams Link Creator: Add Meetings to Canvas Content
Microsoft Teams provides two ways to schedule meetings directly within a Canvas course: using the Microsoft Teams Link Creator in the Rich Content Editor (RCE) and through the Microsoft Education app in the course navigation. Both options are available to instructors, but the RCE method offers more flexibility and a streamlined workflow.
This guide covers how to use the Microsoft Teams Link Creator via the Rich Content Editor. For instructions on scheduling a meeting through the Microsoft Education app in the course navigation, please see our separate guide.
Step 1: Open the Rich Content Editor
Log in to Cardinal Apps and open Canvas LMS. Navigate to any space with a Rich Content Editor, which could be a page, announcement, post, etc. The Rich Content Editor is identified by formatting options such as Edit, View, Insert, Format, Tools, Table, etc. If you're unsure, learn more about the Rich Content Editor in Canvas.
Step 2: Open the Microsoft Teams Meetings app
- Select the external apps icon and choose View All.
- Select the Microsoft Teams Link Creator option from the scrolling menu.
Step 3: Sign In to Microsoft Teams
When you open the MS Teams app, you might need to sign in. 1) Click Sign in. A new window will briefly pop up, and then you will be redirected back to the Canvas page. Then, 2) click Create meeting link.
Step 4: Create the Meeting
When creating the meeting in Canvas, you'll find that the process is straightforward with no complications. Canvas has simplified the meeting scheduling process, so you only need to input the meeting title and proposed time. If you need more information about meeting options, please refer to the FAQ section. To create the meeting:
- Provide a title for the meeting.
- Set a date/time for the meeting.
- These are kind of arbitrary. You can restart a meeting as many times as you need, so you are not limited to the date/time you choose.
- Select Create.
Step 5: Copy the Meeting to Canvas
Now that the meeting has been created, we can see the meeting info displayed within the window. Select Copy to complete the scheduling process. You'll see the meeting link is posted in your RCE area, giving you the flexibility to copy and share anywhere.
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Frequently Asked Questions
Explain the meeting information menu from "Step 5: Copy the Meeting to Canvas"
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Meeting information: You can copy this info and place it outside of Canvas, but the Copy button will insert it directly into your course.
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Meeting options: Use this to configure settings such as the lobby, presenter privileges, or recording options. These can also be adjusted later by starting the meeting > More > Settings > Meeting Options.
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Copy: Copies the meeting link into the Rich Content Editor (RCE) on the current page.
What's the difference between this and using the Microsoft Education app to schedule MS Teams meetings?The Link Creator app is best for quickly sharing a meeting link in Canvas, and is ideal for recurring meetings that don’t require advanced setup—especially in hybrid or in-person courses. For fully online courses where you may want to adjust participant settings, the Microsoft Education app offers more customization and direct invitations. Ultimately, the choice depends on the scheduler’s needs and preferences.
Is the "Microsoft Teams Link Creator" app available for students?Yes. Students and all course participants can use this app in the Rich Content Editor to schedule and share meetings in any space with the RCE.