Schedule Microsoft Teams Meetings from the Rich Content Editor in Canvas

The Microsoft Teams Meetings app provides two methods to incorporate meetings into a Canvas course; The Navigation Menu and the Rich Content Editor (RCE). Each method has its conveniences; however, the RCE app offers greater flexibility and simplifies the meeting scheduling process. This guide will cover the Microsoft Teams Meetings app in the Rich Content Editor, for steps on using Microsoft Teams in the navigation menu, view our written guide on the subject. To use the Microsoft Teams Meetings app in the RCE:

Open a space with a Rich Content Editor in Canvas.
Select the external apps icon
Select View All.
Select Microsoft Teams Meetings.
Select Sign in.
Select Create Meeting link.
Provide a date, time, and title for your meeting.
- These are kind of arbitrary. You can restart a meeting as many times as you need, so you are not limited to the date/time you choose.
Select Create.
Select Copy to copy the meeting invite and place the meeting info in the Rich Content Editor.

Need more detail?

Delve into the in-depth walkthrough below, complete with images and various notes for every step.

In-Depth Walkthrough

Step 1: Open the Rich Content Editor

Log in to Cardinal Apps and open Canvas LMS. Navigate to any space with a Rich Content Editor, which could be a page, announcement, post, etc. The Rich Content Editor is identified by formatting options such as Edit, View, Insert, Format, Tools, Table, etc. If you're unsure, learn more about the Rich Content Editor in Canvas.

Step 2: Open the Microsoft Teams Meetings app

Select the external apps icon and choose View All.
Select the Microsoft Teams Meetings option from the scrolling menu.

Step 3: Sign In to Microsoft Teams

When you open the MS Teams app, you might need to sign in. 1) Click Sign in. A new window will briefly pop up, and then you will be redirected back to the Canvas page. Then, 2) click Create meeting link.

Step 4: Create the Meeting

When creating the meeting in Canvas, you'll find that the process is straightforward with no complications. Canvas has simplified the meeting scheduling process, so you only need to input the meeting title and proposed time. If you need more information about meeting options, please refer to the FAQ section. To create the meeting:

Provide a title for the meeting.
Set a date/time for the meeting.
- These are kind of arbitrary. You can restart a meeting as many times as you need, so you are not limited to the date/time you choose.
Select Create.

Step 5: Copy the Meeting to Canvas

Now that the meeting has been created, we can see the meeting info displayed within the window. Select Copy to complete the scheduling process. You'll see the meeting link is posted in your RCE area, giving you the flexibility to copy and share anywhere.

FAQ

Explain the meeting information menu from Step 5.

Meeting information: You are free to copy this info and place it outside of Canvas, but the Copy button will place it in your course automatically.
Meeting options: If there are meeting options (such as a lobby, presenter privileges, recording settings, etc.) that you want to set, choose meeting options to adjust your meeting. These can always be adjusted later by starting the meeting > more > settings > meeting options.
Copy: Copies the meeting link into the RCE on the current page.

What's the difference between this and using the Navigation menu for scheduling MS Teams meetings?

Scheduling and sharing meeting links from the RCE app is perfect for recurring meetings that don't require extra management, features, or setup, especially for courses that aren't always online. On the other hand, scheduling meetings through the navigation menu is more suitable for fully online courses where you'd want to provide more options for course participants. Ultimately, it comes down to the scheduler's preference.

Is this available for students?

Yes. Students and all course participants can use the Microsoft Teams Meetings app in the Rich Content Editor to schedule and share meetings.