Screen Share During a Microsoft Teams Meeting

Screen sharing is a powerful feature that greatly improves collaboration during video calls over MS Teams. Whether you need to demonstrate how to use a technology, give a presentation, illustrate a solution, or provide training, sharing your screen can help you visually communicate. In MS Teams, there are different screen-sharing options depending on whether you joined the meeting via the desktop app or through your web browser.

We suggest using the MS Teams desktop app to access all screen-sharing features, but no matter where you are, look for the Share icon to share content in a meeting.

Microsoft Teams on the Web

Log in to Cardinal Apps and open MS Teams.
Join or start your MS Teams meeting.
Within a meeting, select the share
Select the "Screen, window, or tab" option.
Within the pop-up, click on the type of content you wish to share
- Screen - Share everything on your screen.
- Window - Share a specific window or app.
- Tab - Share content from a specific tab in your browser.
Select Share.

Microsoft Teams Desktop App

Open the Microsoft Teams app on your computer.
Join or start your MS Teams meeting.
Within a meeting, select the share
Select the type of content you want to share:
- Screen or window - Share your screen or window.
- Microsoft Whiteboard - Share a collaborative whiteboard.
- Content from Camera - Share from a second camera feed.
- PowerPoint Live - Share a unique view of a PowerPoint presentation.
- Excel Live. - Share a unique view of an Excel spreadsheet.
- Share from File - Share directly from a file.

Need more detail?

Delve into the in-depth walkthrough below, complete with images and various notes for every step.

Microsoft Teams on the Web

Sometimes, you might opt to use MS Teams through a web browser, either by continuing on the browser after clicking on a meeting link or by joining and managing meetings from Cardinal Apps. Although convenient, the web version of MS Teams has certain limitations compared to the desktop version, and certain sharing options may be unavailable.

Step 1

Step 2

Join or start an MS Teams meeting. This can be done through your Calendar tab or by opening a Meeting Link and choosing the "Continue on this browser" option.

Step 3

After joining an MS Teams meeting, select the Share icon in the upper right area of the meeting window.

Step 4

Opening up the Share menu provides a few options to share your content.

Share - This menu allows you to share content with meeting participants.
Screen, window, or tab - Share your screen, window, or browser tab with participants, who will not see activity outside the option you choose to share.
- Choose "Screen" to share everything you do.
- Choose "Window" to share a single app window.
- Choose "Tab" to share from a single browser tab.
Microsoft Whiteboard - Deploy the Whiteboard application to annotate and collaboratively draw with others.
PowerPoint Live - Launch a PowerPoint presentation with a unique view. Learn more about PowerPoint Live.
Excel Live - Launch an Excel spreadsheet with a unique view. Learn more about Excel Live.
File Share - Choose to screen share a file, directly from OneDrive or by uploading from your computer.

If you choose to share your screen, window, or tab you will need to select which option to share once more. This step is unique to the MS Teams on the web. Find and click on the option you wish to share with meeting participants, then select Share.

Microsoft Teams Desktop App

Screen-sharing from the Microsoft Teams desktop app provides many features that aren't available when sharing from your web browser. Suppose you aren't casually using Microsoft Teams and are using it to teach, host presentations, or manage projects. In that case, it's recommended to use the MS Teams app to join and participate in meetings.

Step 1

Open the Microsoft Teams desktop app, which can be found in the apps area of your computer. If you need assistance, learn where to find your apps and programs on Windows devices and macOS devices.

Step 2

Join or start an MS Teams meeting. This can be done through your Calendar tab or by opening a Meeting Link and choosing the "Join on the Teams app" option.

Step 3

After joining an MS Teams meeting, select the Share icon in the upper right area of the meeting window.

Step 4

Opening up the Share menu provides a few options to share your content.

Share - This menu allows you to share content with meeting participants.
Include sound - Turn this on to include audio from your computer when sharing with MS Teams.
Presenter Mode - Share your content with a unique view of your camera. Learn more about Presenter Modes.
Screen or Windows - Share your screen or window with participants, who will not see activity outside the option you choose to share
- Choose "Screen" to share everything you do.
- Choose "Window" to share a single app window. Participants will not see activity outside the window you choose to share.
Microsoft Whiteboard - Deploy the Whiteboard application to annotate and collaboratively draw with others.
Content from camera - Share content from a second camera feed, such as a document reader, whiteboard, and more.
PowerPoint Live - Launch a PowerPoint presentation with a unique view. Learn more about PowerPoint Live.
Excel Live - Launch an Excel spreadsheet with a unique view. Learn more about Excel Live.
File Share - Choose to screen share a file, directly from OneDrive or by uploading from your computer.

Once you select an option, your screen will start to share with meeting participants. You can know which area is being shared by looking for the red-colored outline of the window or screen.

Teams Screen Share Video Guide

Teams Screen Share FAQ

How do I stop sharing my screen?

You can stop sharing your screen by using the 'Stop sharing' option found in the floating toolbar. This toolbar only appears when you are sharing your screen and can be found toward the top of the area you're sharing.

Can I move the screen-sharing toolbar?

Unfortunately, the screen-sharing toolbar cannot be moved from the top of the screen.