Canvas Grade Transfer to Banner

UIW offers faculty the convenience of automatically transferring final grades from Canvas to Banner each term. This guide explains the transfer process and requirements for accurate results, starting with an overview list of considerations:

Set either the UIW Undergraduate or UIW Graduate grading scheme to trigger your course to participate in the transfer process; opt out by not setting a UIW grade scheme.
Canvas calculates a Total Score (a running total of grades) and a Final Score (all grades and ungraded); only the Final Score is transferred to Banner.
Final grades are accurate when a student's Total Score matches the Final Score; verified by downloading your Canvas gradebook.
No grades are transferred from Canvas if there are more than 50% errors.
Final grades are transferred from Canvas to Banner only once; this is not a recurring process.
The Office of the Registrar communicates the transfer date and grades deadline for each term on the Academic Calendar and via email.
Meet all Canvas requirements by the transfer date to prevent incorrect final grades from being transferred to Banner.
Incorrect final grades transfer to Banner if there are fewer than 50% errors; if this occurs, instructors must make corrections in Banner before grades are due for the term.
Instructors must enter the last date of attendance for students receiving an F and adjust for rounding in Banner before grades are due for the term.
Errors not corrected in Banner before grades are due require submission of an official grade change to the Registrar.

Now, dive into the details of the Canvas requirements, grades transfer process, and Banner requirements to ensure a successful experience.

Canvas Requirements

Set a grade scheme, manage your assignments, complete all grading, and confirm your final grades are accurate in Canvas before the transfer to Banner date.

Set a UIW Grading Scheme

To participate in the transfer, instructors must set a UIW grade scheme in their Canvas course Settings. If you prefer to manually enter grades in Banner, opt out by not setting a UIW grade scheme in Canvas:

Click Settings in your course navigation menu.
Scroll down to locate Enable Grading Scheme and check the box.
Select an official transfer scheme: UIW Undergraduate Grade Scheme for undergraduate Courses or UIW Graduate Grade Scheme for graduate courses. Additional schemes coming soon.
Click Save Course Details at the bottom of the page.

Manage Your Assignments

How you build Canvas Assignments creates your gradebook and controls your grade calculations:

Set the correct points possible for each assignment.
Use the option to not count towards the final grade if applicable.
Create and assign Groups if weighting grades.
Delete assignments you do not need.
Keep unused assignments unpublished if you don't delete them.

Complete All Grading

The following Canvas grading requirements must be met:

Finish grading all submitted work. Enter a grade for every assignment for every student - leave no blanks.
Enter zeros for missing work or give excused status if not accountable.
Post all hidden grades. All columns with an eye icon are hidden and not calculated until posted, even if graded.

Ensure Accurate Final Grades

Canvas calculates a Total Score and a Final Score, but only Final Scores are transferred to Banner. Final grades are accurate, and ready for the transfer process to Banner, when a student's Total Score matches the Final Score. Transfer your Canvas Gradebook to confirm the Total Score column matches the Final Score column:

Total Score is a running total of only graded assignments. It's displayed in the Total column of your gradebook and what students see in their Grades view. The Total Score reflects an incomplete score until you finish grading all assignments.
Final Score is the total of all graded and ungraded assignments. It's not displayed to students and is only visible to the instructor when the gradebook is downloaded out of Canvas. The Final Score is lower than Total Score until all grading is completed.

Canvas Transfer to Banner Process

Once the Canvas requirements are met, you're ready for the transfer to Banner. The Canvas transfer is a scheduled, one-time event, it is not a recurring process. Instructors are reminded of the date and time by the Office of the Registrar via email and on the Academic Calendar:

No grades transfer from Canvas if more than 50% of grades don't have matching Total Scores with Final Scores.
If fewer than 50% of grades don't have matching Total Scores with Final Scores, the incorrect Final Scores are transferred to Banner. Instructors must edit incorrect student grades in Banner before grades are due.

As the transfer date occurs the night before grades are due, there is one business day to make corrections in Banner.

Banner Requirements

In Banner, on the day grades are due for the term, all instructors must:

Confirm the transfer from Canvas was successful.
Correct any incorrect student grades.
Adjust grades for rounding if appropriate.
Enter the last date of attendance for all students receiving an F.

Errors not corrected in Banner before the deadline require submission of an official grade change form to the Registrar.

Video Guide

Grade Transfer FAQ

What if I'm teaching a cross-listed course with undergraduate and graduate students together?

Cross-listed courses can only have one grading scheme selected. If a student earns a grade that does not match the selected grading scheme, their letter grade may be incorrect. Either enter all grades manually or make changes to the incorrect grades in Banner after the transfer is complete. Ensure you complete all edits before the grades deadline to avoid needing to submit an official grade change form to the Registrar.

Who can help me with my Canvas gradebook?

Schedule an appointment with your school's Instructional Designer. Your ID is an expert at assisting you in building your Canvas course to reflect your syllabus grading policy. They will also help you be prepared to meet the requirements of this process.

Can I still manually enter grades in Banner?

Yes. Instructors who want to opt out of the Banner transfer must not select grading schemes starting with UIW in the Canvas course Settings. The UIW schemes are the main trigger for the transfer to happen. You can still manually enter grades in Banner.

How do I resolve incorrect grades in Banner?

Instructors can edit incorrect student grades in Banner after the transfer occurs but before grades are officially due.
If you miss the grades deadline, instructors must submit an Official Grade Change/IP Change Extension Form to the Office of the Registrar.