Canvas Access at UIW

Participation Type When can you open the Canvas system? Where do you open Canvas? Who enrolls you? How are course enrollments managed? When are courses available? When can you enter a course? Instructors of Record After HR paperwork & IT account creation Cardinal Apps Department Banner scheduler - action taken in Banner

Banner feed

After Banner Feed starts

Fall: Late June

Spring: Early November

Summer: Early March

Within a few hours after enrollment in Banner Degree Program Students After UIW acceptance, IT account creation, & enrollment in at least 1 course Cardinal Apps

ABSN courses are in the ABSN Canvas app

Enrollment Employees - action taken in Banner Banner feed Instructor managed No account holds & instructor has opened the course Continuing Ed Students After program processes enrollments & emails access instructions Link in emailed instructions Program Coordinator submits request to canvas@uiwtx.edu Manual SIS import Program decision Once emailed instructions & instructor has opened course Employees After HR paperwork & IT account creation Cardinal Apps Instructor of Record - action taken in Canvas People Manually Instructor managed After accepting a manual invitation Affiliates After HR paperwork & IT account creation Cardinal Apps Instructor of Record - action taken in Canvas People Manually Instructor managed After accepting a manual invitation

Participation Types

Instructors of Record: Faculty assigned to teach an academic course for credit.
Degree Program Students: Students officially enrolled in an academic course for credit.
Continuing Ed Students: Individuals participating in a variety of special programs.
Employees: Individuals hired by the university with credentials for Cardinal Apps, includes faculty, administrators, and staff.
Affiliates: Individuals not employed by the university but collaborating with a sponsoring employee and approved by Human Resources.

Common Canvas Considerations and Resources

All Users

Your Dashboard may not show the courses you are looking for, check your All Courses list: Canvas Dashboard and All Courses List
Canvas behaviors depend on the web browser or mobile app you use: Canvas Access with a Web Browser | Canvas Access with the Student App | Canvas Access with the Teacher App
Most issues can be resolved with Canvas Basic Troubleshooting.
Canvas Guides are provided by the Instructure company.
Help Desk Solutions for Canvas and OTLT Canvas Video Library are provided as supplemental resources.

Instructors of Record

The instructor listed in the Banner course schedule gets access to the Canvas course during current terms.
Requests to access a past course, such as for new faculty, are submitted by the Instructor of Record to canvas@uiwtx.edu.
If you aren't listed as the instructor, request your department Banner scheduler add you.
There can be more than one IOR designated per course, all receive the Teacher role in the associated Canvas course.
Instructors are responsible for ensuring FERPA compliance when adding additional users to their courses, but all student enrollments go through Banner.
The Canvas Checklist covers all expectations for managing an academic course each term.
You manage Canvas course access by publishing content and your course as well as setting participation dates.

Degree Program Students

Students with business processes still in progress may not have Canvas access yet.
Account holds may delay your enrollments.
Once enrolled, student course access and participation are locked until opened by your instructor.

Continuing Education Students

Individuals participating in special programs do not have Cardinal Apps access and receive an email with instructions.
Follow all instructions in your access email and save for reference.
Once enrolled, student course access and participation are locked until opened by your instructor.

Employees

Instructors of record can add you to current courses if you have a legitimate educational interest.
Requests to be added to past courses must be submitted on your behalf by the Instructor of Record.
You receive the Canvas role determined by the instructor.

Affiliates

Affiliate paperwork must be submitted to Human Resources to receive Canvas access.
Once approved and processed by HR, your sponsoring employee adds you to the Canvas course you are participating in using your UIW email address.