Microsoft Teams External Accounts and Feature Availability
While signing in with UIW account using the MS Teams desktop app gives you the full features available, there are some cases where personal, business, or guest accounts are used. This guide gives an overview of features available to each type of account. Consider these details when planning guest presenters, breakout room activities, and events involving prospective students.
Meeting organizers are reminded to enable Meeting Options that align to the activities they want participants to complete and check the table for feature availability. Users are advised to install the desktop version on MS Teams on their computer for the best experience, but also note that each person's computer settings, operating system, and updates impact MS Teams functionality.
MS Teams Desktop App Features
Feature
UIW Account
External Business Account
Personal Account
UIW Guest Account
Anonymous User
Sign in requirements
Sign in with UIW email and password
Sign in with your work Microsoft credentials from a company other than UIW
Sign in with your personal Microsoft credentials
After a UIW employee adds your email address to a UIW Microsoft Team or Group, sign in with the account associated with that email
Signed out of Microsoft Teams or have never signed in before, entered meeting info rather than choose account, then type your name when joining the meeting
Considerations
Full features
More features than a personal account
Not recommended, limited features
Not recommended due to difficult user experience, but registering upgrades some personal account features
Recommended over personal and UIW guest options
User label during meeting
Name only
Name, (Unverified)
Name, (External)
Name, (Guest)
Manually typed name, (Unverified)
Share screen or window
yes, if meeting allows
yes, if meeting allows
yes, if meeting allows
yes, if meeting allows
yes, if meeting allows
Share system audio when sharing screen
yes
yes
yes
yes
yes
Manage breakout rooms
yes, as the meeting organizer or co-organizer
no
no
no
no
Join a breakout room
yes
yes
no
yes
yes
Take control of someone's screen
yes
no
no
no
no
Annotate shared screen
yes
yes
yes
yes
yes, displays as Guest User only
Answer a poll
yes
yes
yes
yes
yes
Participate on Whiteboard
yes
yes
yes
yes
yes, displays as Guest User only
Noise suppression
yes
yes
yes
yes
yes
MS Teams Web Browser Features
The MS Teams Web Browser is more limited in features than the desktop application across all account types.
Feature
UIW Account
External Business Account
Personal Account
UIW Guest Account
Anonymous User
Sign in requirements
Sign in with UIW email and password
Sign in with your work Microsoft credentials from a company other than UIW
Sign in with your personal Microsoft credentials
After a UIW employee adds your email address to a UIW Microsoft Team or Group, sign in with the account associated with that email
Signed out of Microsoft Teams using incognito browser, or open a link having never signed in before, then type your name when joining the meeting
User label during meeting
Name only
Name, (Unverified)
Name, (External)
Name, (Guest)
Manually typed name, (Unverified)
Share screen or window
yes, if meeting allows and browser permission granted
yes, if meeting allows and browser permission granted
yes, if meeting allows and browser permission granted
yes, if meeting allows and browser permission granted
yes, if meeting allows and browser permission granted
Share tab/system audio when screen sharing
limited depending on browser
limited depending on browser
limited depending on browser
limited depending on browser
limited depending on browser
Manage breakout rooms
no
no
no
no
no
Join a breakout room
yes
yes
no
yes
yes
Take control of someone's screen
no
no
no
no
no
Annotate shared screen
no
no
no
no
no
Answer a poll
yes
yes
no
yes
yes
Participate on Whiteboard
yes
yes
yes
yes
no
Noise suppression
yes
yes
yes
yes
yes
