Live Captions in Microsoft Teams

Live Captions in Microsoft Teams improve accessibility, comprehension, and engagement during meetings.

Open your Microsoft Teams meeting.
Click the More (three-dot menu) in the meeting controls at the top of the window.
Select Language and speech.
Click Turn on live captions. You'll be prompted to confirm the spoken language.
The captions area will appear. Click the gear icon to adjust caption settings.

In-Depth Walkthrough

Step 1: Open Teams

Launch the Microsoft Teams desktop app and start or join your meeting.

Teams home screen icon

Step 2: Open the More Menu

Click the three-dot More menu, located in the meeting controls between the Apps and Camera icons.

Screenshot showing More menu location in Teams meeting controls

Step 3: Open Language and Speech

Select Language and speech from the menu.

Screenshot of Language and speech menu option

Step 4: Turn on Live Captions

Click Turn on live captions. You'll be asked to confirm the spoken language in the meeting.

Screenshot of Turn on live captions option

Step 5: Adjust Caption Settings

Click the gear icon in the captions area to adjust the caption view, including font size, position, and the height of the caption box.

Screenshot of caption settings options in Microsoft Teams

Teams Live Captions FAQ

Can I save the captions generated in a Teams meeting?

Teams does not allow you to save captions directly. However, you can copy them manually during the meeting and paste them into a document. You can also try selecting Start transcription from the More menu for a saved transcript.

Can I change the language of the captions?

Yes. Learn more about Live Translated Captions in Microsoft Teams, a premium feature.