Live Translated Captions in Microsoft Teams
NOTICE: To use Live Translated Captions, the meeting organizer must have a Teams Premium license, which is an add-on for a Teams account that offers more features. Participants do not need to have this license, but the meeting organizer does. Contact the UIW Help Desk for more information about Teams Premium licensing.
This guide covers Translated Captions, which is different from Language Interpretation. Learn more about language interpretation in Microsoft Teams.
Teams can detect what’s said in a meeting and present real-time captions, controllable for each participant from the meeting controls. By default, live captions are displayed in the language that's spoken during the meeting or event, however, if the meeting organizer has a Teams Premium license, meeting participants can translate their live captions into a supported language they're most comfortable with.
To use Live Translated Captions:
-
Turn on live captions in the meeting you're participating in. You can do this by selecting More > Language and Speech > Turn on live captions. For a more in-depth guide on live captions, visit our help article on live captions.
- Select the Caption settings
icon within the caption box.
- Change the Caption language to your desired language.
Need more detail?
Delve into the in-depth walkthrough below, complete with images and various notes for every step.
In-Depth Walkthrough
Step 1: Enable Live Captions
Within any Microsoft Teams meeting, enable live captions by:
- Select "More"
- Select "Language and speech"
- Select "Turn on live captions"
Note: For a more in-depth guide on live captions, visit our help article on live captions.
Step 2: Open Caption Settings
Open the Caption Settings menu
This can be found in the upper right corner of your caption window.
Step 3: Adjust the Caption Language
Select the "Caption Language" box and select the language for MS Teams captions or your preferred language.
Note: Changing the Caption Language will only change caption settings for you.
After a few moments, captions will start to appear in the language you selected. You can change the language at any time, and as many times as you'd like for the meeting.
Live Translated Captions Video Guide
Sign in with Cardinal Apps to view the video. Choose the 'Spanish' audio track to listen in Spanish.
Teams Live Translated Captions FAQ
When I expand "Caption language" I only see one language. Why?
Translated captions are only available in meetings scheduled with a Teams Premium license. Specifically, the meeting organizer must have a Teams Premium license for participants to access this feature. Contact the meeting organizer.
What is the "Spoken Language"?
The translator bot listens for the spoken language. By default, it is set to English (US), but it should be changed if the main language spoken in the meeting is different. If not, translated captions may not display properly because the translator bot will think it's listening to a different language.
