ExamSoft Canvas Sync and Archive Process
ExamSoft is an assessment platform used by select health profession programs at UIW. Each term the UIW Instructional Technology team works with each department to sync ExamSoft with Canvas courses and archive past ExamSoft courses. This guide explains the Canvas sync and archive process.
Note: The department adds faculty to test bank courses, and those courses can be used at any time separately from the process outlined in this guide.
Step 1: Banner Course Schedule
Each March, June, and November, the Banner feed creates Canvas courses from the official UIW course schedule. This process takes place 60 days before undergraduate courses begin. Every course listed in the Banner schedule gets a Canvas course shell, regardless of student enrollments or the course being currently offered for the term.
Step 2: Canvas Course Report Shared with Department Admin
Since the Banner schedule often creates more Canvas courses than are used, a Canvas report is provided to your department administrator to identify the Canvas courses to be synced with ExamSoft.
Step 3: Faculty Publish Canvas Courses
The sync process requires Canvas courses be published to work. Therefore, an appropriate course publish deadline is determined by your department administrator and a reminder is communicated via announcement in Canvas.
Faculty are asked to publish their Canvas course by this deadline or, if they are unable to meet the deadline, email canvas@uiwtx.edu to request a manual sync once they have published their course.
Step 4: ExamSoft Synced with Canvas
After the publish deadline, all courses indicated on the Canvas report are synced. Any course not published at this time, requires a manual sync once published.
Step 5: Department Admin Adds Faculty
Once courses are synced, the department administrator adds faculty as course administrators. Students are synced automatically based on Canvas course enrollments.
Step 6: Past Courses Archived
Each term, previous courses from past terms are archived to streamline the view of courses in ExamSoft. Courses can be unarchived if need be.
