File Upload Assignment: Submit a Recording from a Microsoft Teams Meeting

When assignments require group discussions, interviews, or collaborative sessions, Microsoft Teams provides the ideal solution for recording multiple participants. This guide covers the complete process from scheduling to Canvas submission using the Microsoft Education integration.

Schedule a Teams Meeting

Create a Teams meeting through Outlook to generate calendar invitations and ensure all participants receive proper meeting details.

Log in to Cardinal Apps
Open Outlook/Email
Select Calendar
Select New event
Turn on the Teams meeting toggle
Add meeting details and invite attendees by entering their email addresses
When complete, select Send

Meeting Scheduling Tips

Invited attendees receive an email/calendar invitation automatically
Date/time details are for scheduling purposes - you can start the meeting at any time
You can close and reopen the meeting as needed
Alternative scheduling methods available through Teams app on desktop or mobile

Join and Record the Meeting

Start your meeting and begin recording to capture the session for later submission.

Joining the Meeting

Log in to Cardinal Apps
Open Teams
Select Calendar
Locate and select your meeting invite
Select Join to start, then Join Now to enter

Starting the Recording

Within the Teams meeting, select More actions
Select Record and transcribe
Select Start Recording

Recording Best Practices

Transcript panel: A transcript panel appears when recording starts - you can close it without stopping the recording
Multiple recordings: You can stop and restart recording as many times as needed from the same menu - each restart creates a separate video file
Video limitations: Recordings capture maximum four people's video streams simultaneously
Spotlight feature: Consider spotlighting important speakers to ensure they're always captured
Ending recordings: Recording stops when manually stopped or when the meeting ends (everyone leaves or organizer ends it)

Accessing Your Recording

After the meeting ends, recordings are automatically saved to the meeting scheduler's OneDrive in the 'Recordings' folder. Processing time varies from seconds to several minutes depending on recording length.

Important: Only one recording file exists, belonging to the person who scheduled the meeting. However, all participants can submit it for assignments.

Submit Recording to Canvas

Use the Microsoft Education integration to submit recordings directly from OneDrive without downloading large files.

Before You Begin

Recommended browsers: Google Chrome or Microsoft Edge on laptop/desktop
Read assignment requirements carefully to ensure your recording meets instructor expectations

Submission Process

Navigate to the assignment page in Canvas
Select New Attempt
Select Microsoft Education
- If prompted, sign in and choose your uiwtx.edu email
Locate your recording file based on your role:

Finding Your Recording by Role

Meeting Scheduler: Navigate to the 'Recordings' folder in your OneDrive

Meeting Attendee: Navigate to 'Shared' in the left sidebar of the OneDrive window

File Identification: Meeting recordings have unique filenames with the meeting title followed by date and time

Select your recording file
Select Submit to use the file for your assignment
Add comments if needed and select Submit Assignment

Troubleshooting

Microsoft Education window won't load or shows errors

First, verify browser compatibility: Use Google Chrome or Microsoft Edge on laptop/desktop

If issues persist, try these solutions:

Cannot find the meeting recording

Check the correct location: Recordings are stored in the Recordings folder of the meeting scheduler's OneDrive account

Next steps:

Contact the person who scheduled the meeting for access
If you scheduled the meeting and still can't locate the file, contact the UIW Help Desk
Access OneDrive directly via Cardinal Apps to verify file location

Must use Safari or Firefox

If Chrome or Edge aren't available, enable Cross-site tracking in your alternative browser:

Learn how to enable cross-site tracking in Safari or Firefox

Note: For additional recording features and advanced Teams meeting management, see our comprehensive guide to recording in Microsoft Teams.