Inviting Participants to an Active Microsoft Teams Meeting

If you're in an active meeting and you need to invite or add someone to the meeting, you can do so through two methods:

Copy and share the meeting link.
Directly invite the participant to the MS Teams meeting.

To directly add someone to your meeting, they must have the MS Teams app open on their desktop/mobile device. Due to this, copying and sharing the meeting link is ideal for most situations.

Copy and Share the Meeting Link

Within the meeting window, select People
Select 'Share Invite'
Choose your preferred sharing method.
- 'Copy Meeting Link' copies the meeting link directly to your clipboard.
- 'Share via default email' opens up an email that's ready to send.

Directly Invite Participants to the MS Teams Meeting

Within the meeting window, select People
Within the search field that pops out, enter the name or email of the person you'd like to invite.
Hover over the correct choice and choose 'Request to Join'.
- 'Request to Join' calls the individual and prompts them to join.

Need more detail?

Delve into the in-depth walkthrough below, complete with images and various notes for every step.

Copy and Share the Meeting Link

Step 1: While an active MS Teams meeting is open, select the People option. This is found in your meeting toolbar at the top of the meeting window.

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Step 2: After opening the People menu, open the "Share Invite" option underneath the search bar.

Step 3: Choose your preferred sharing option.

Copy meeting link - This option will directly copy the meeting link to your computer's clipboard, meaning you can paste it wherever you'd like.
Share via default email - This option will open your default email app and start an email with the link included.

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Directly Invite Participants to the Microsoft Teams Meeting

Step 1: While an active MS Teams meeting is open, select the People option. This is found in your meeting toolbar at the top of the meeting window.

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Step 2: After opening the Participants/People menu, search for the participant you'd like to invite to the meeting. You can use their UIW email address or enter their first or last name. Once you've found your person, hover over their name and select the 'Request to join' option to call the individual to join.

Note: It may be recommended to enter the user's UIW email address, due to display names not always being consistent with the user's preferred name.

Inviting to Active Teams Meeting FAQ

Where Can I Learn More about Meeting Options and Features?

Learn how to adjust your video and audio settings.
Feature language interpretation in your meetings.
Learn all about recording your MS Teams meeting and how to extend or cancel the expiration of a recording.
Utilize live captions for a more clear presentation.
Present and collaborate with Microsoft Whiteboard or the built-in annotation feature.
Leverage breakout rooms to break up conversations while staying in the same meeting.

How Can I Learn More about Microsoft Teams?

MS Teams opens new avenues of communication far beyond video and audio conferencing. It is the ultimate messaging app for your digital life, a workspace for real-time collaboration and communication, meetings, file, and app sharing. All in one place, all accessible to everyone. We think the

Get familiar with personal chats and group chats.
Manage your notifications.
Gather people and create a Team for a shared space to collaborate.
Understand channels as organized workspaces.
Learn about file sharing in MS Teams.
Do more by exploring apps.